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Steal My Daily Writing System That Generated 260 Posts (In Just 25 Mins a Day)

Hailey Dale

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I’m Hailey – content strategist and founder here at Your Content Empire where we help you create more profitable, purposeful and productive content — and hopefully enjoy yourself more while doing it too. Learn more about me here >>

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Steal My Daily Writing System That Generated 156 Posts by Your Content Empire

Tired of staring at a blank screen, wondering what to post? What if I told you I create 260+ pieces of content every year without breaking a sweat? Today, I'm giving away my entire daily writing system – the exact process I use to never run out of ideas and consistently create content that grows my business. The best part? It only takes 25 minutes a day.

If you've ever felt overwhelmed by content creation or struggled to stay consistent, this video is for you. Let's break down my daily writing system step by step…

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Meet the Daily Writing System

The daily writing system is an essential practice for thought leaders, content creators and business owners who want to leverage their content to grow an audience.

In its simplest form, it involves choosing a question or idea, writing a piece of content around it and then sharing it. What you write could be a social media post, a blog post, an email or anything else you publish regularly.

For those of you into pro/con lists, the pros are basically endless.

  • It's a practice where you get cumulatively better at thinking, expressing your thoughts, writing and publishing
  • And while you “practice” you start seeing better and better results right away (growing views, more email sign-ups, more purchases, growing engagement)
  • It gives you the chance to refine your ideas, test different things, different messages and angles and see what works and resonates. This lets you turn those single pieces of content into bigger things like digital products, courses, signature talks, webinars, workshops, books
  • It also lets you build up a body of work – stick to this practice even just 3 days a week for a year and you'll have 156 pieces of content you can cycle through and reshare

In my opinion, this is the single best content habit you can adopt this year.

What to Write with Your Daily Writing System

I think the most important aspect of your daily writing system is having ideas on what to write about. But having ideas, and good ideas especially, is not so much about “the muse” as it is about creating a habit of ideation.

You probably have hundreds of great ideas every day but the difference between the people who become known for those ideas and those who don't is cultivating a practice of noticing and saving those ideas—and then doing something with them.

Here's a sneak peek at my idea and inspiration system:

I save ideas as I'm working in a bunch of different spots—from a pin on Pinterest, from an email I receive, a link I come across, an Instagram post I have to save or just random things that pop into my head. In the moment, I save these in the most convenient spot. I call these my collection points.

  • So on Pinterest, I have a secret board.
  • In my inbox, I have a folder for things to revisit.
  • On Instagram, I have a save folders for these posts the spark inspiration.
  • And for the on-the-go ideas I jot these down in my notes app.

On a regular basis (every Friday afternoon), I go through all these collection points and move the things I'm still inspired by to my inspiration bank (which I host in Airtable).

I also regularly brainstorm on topics I cover. I use my How Factory topic brainstorming, think through angles and opinions I hold that might go against the grain and I make sure these make their way to my inspiration bank too.

So when it comes to my daily writing, I have a plethora of ideas to choose from. And I make sure I've chosen what I'm going to write about next BEFORE I actually sit down and write it too. I don't want to waste any of my creative time figuring out what to write about.

The Daily Writing System – Step-By-Step

Having ideas and doing something with them are 2 completely different things. I've known plenty of people who have great ideas and nothing really to show for them. They're so caught up in chasing any shiny new idea that they never bring any of them to the finish line.

This is where my daily writing process comes into play. So we've already covered HOW you're coming up with ideas and storing them. The next step is to decide what you're writing about before you sit down to write it. I like this as part of my weekly planning and start by answering the question: What are my daily writing topics for the week?

Once I have the idea, I'm ready to write.

I set up a form for my daily writing in Airtable. It has 4 questions:

  • What’s the target of this message? (this is the paid offer or free offer that this daily writing is related to)
  • What’s the angle for this daily writing? (this is my specific topic I'm writing about)
  • What are my initial thoughts on this angle? (I spend at least 10 minutes writing about this using a timer)
  • What is the connection between this angle and my offer?

Usually I end up writing an entire email or social media post just within these questions that's pretty much ready to go. But even if it's not 100% good to go, it will be with a few edits.

The form adds this daily writing in my Airtable Content Organization Hub and sends me a copy to my inbox.

Shameless plug here: If you're feeling less than confident about implementing a daily writing system. Borrow mine to help you build up the skill. In my Content Habit App, I set up the prompts and the forms for you. All you gotta do is show up and write one prompt a day and it'll send it to you and track your consistency with your new habit.

How to Use Your Daily Writing

The final piece of a daily writing system is sharing that writing. I find it really helpful to embrace an attitude of, “I'm just testing things” and seeing how the message and angles resonate. This can help me stop any perfectionism in its tracks.

There are 2 different ways that I share my writing.

If I need something to share that day (and I try to share something whether it's in the form of an email, a social media post or a story), I will take my writing, create a simple video, carousel or image and publish it that day. I've pre-determined my publishing pathways and have documented systems for each of these.

Here's an example: If I want something to share on Instagram using my daily writing, I have templates set up for both carousels and reels. The reels just need me to add some b-roll and come up with a hook for the video (basically 1-2 lines as title text on the video that encourages people to read the caption or watch the rest of it). I can then export that video, copy and paste in my caption and voila, ready to publish.

In most cases, I like to work and write way ahead of when I want to share or publish. To do this, I have a weekly processing day. This is when I review all of my daily writing, figure out what I want to share/publish when. Create any images or videos I need OR components for an email like subject/teaser/ps and have all these things ready to go for when I publish on a daily basis or have a VA do the publishing piece for me.

Thinking of my daily writing system as three separate parts – the ideation, the writing and the publishing – helps me follow through more often without getting stuck in the details of publishing when I should be worried about writing or focusing on ideation before I jump to writing.

Ready to set up your daily writing system?

Follow the steps I've outlined in this post:

  • Set up a system for capturing your ideas and inspiration so you're never at a loss for what to write about (steal my Airtable Content Organization Hub here which includes my inspiration bank system)
  • Next, create a daily practice for writing. Whether you just open up a blank doc, have your topic on hand and are good to go. OR if you want to set up a form to simply answer the questions and have it added to a spreadsheet and email you a copy of the daily writing. I'd also recommend blocking off a pomodoro (25-minute) block in your calendar at the start of your workday for doing your daily writing
  • Finally, document your systems for publishing your daily writing. Have image templates ready to. Checklists for each platform ready to follow to get your ideas or posts out there.

If you want to build up your daily writing practice, sign up for the my FREE Content Post-It Challenge:

The Content Post-It Challenge Banner

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Hailey Dale
Steal My Daily Writing System That Generated 156 Posts by Your Content Empire
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Freebies vs. Low-Ticket: Which is ACTUALLY better for growing your list? 🤔

Everyone’s raving about low-ticket offers being the holy grail of list building... but is that really true for YOU?

I’m breaking down the honest pros and cons of both strategies so you can make the right choice for your business right now. Swipe through to see:

✅ The hidden advantages of freebies that nobody talks about 

✅ When low-ticket actually makes sense (and when it’s a money pit) 

✅ 5 key factors to consider before making your decision

The truth? There’s no one-size-fits-all answer. But swipe this carousel to figure out which path is right for YOUR specific situation.

P.S. I’m hosting a workshop on March 12th all about how to create a sales funnel that works in 2025. Comment WORKSHOP and I’ll send you the link to sign up.
That bundle or summit you just contributed to? It’s filling your list with dead weight...

Yes, there’s some anecdotal evidence and Cinderella stories from those who they’ve worked for but the majority are doing a lot more harm than good. 

From the participant/customer side: Yes, they get a firehose of information but there’s also so much information that very little (if any) of it gets implemented. 

From the contributor/speaker side: Yes, you get exposure and a big jump in email sign ups, but because all of those people are also signing up for 10+ other people’s lists too, they’re below the lowest form of validated. 

I worked with a client who had started hosting bundles and had grown her email list from just over 1000 to 40000 in a year (!) but when she launched her brand new course couldn’t get a single sale. We worked together after the fact to work on nurturing and validating that list so it came down to around 10K left on the list but after a lot of content, they started converting. 

There’s no way to short cut growing your email list. You’re better off with validated people who want to be there than a whole heap of people who have nearly zero buy-in. 

If you have grown through summits and bundles, have a really good welcome sequence (longer than you think you need) and don’t be afraid to remove people who don’t interact with it. 

One of the things I’m covering in my upcoming workshop all about how to design a funnel offer that’ll sell in 2025 is the validation process. 

Want in? Comment WORKSHOP and I’ll send you the link to sign up for the free workshop on Mar 12th!
Launching your funnel is just the FIRST step—not the end goal! 

Too many business owners hit publish and call it a day, then wonder why they’re not seeing results.

The real magic happens in what you do AFTER launch, and I’ve got a system that’s helped my clients’ funnels outperform industry standards by 3X.

Here are the 4 crucial steps I implement after every funnel launch:

1️⃣ Set up a proper measurement system (no more guessing!)
2️⃣ Optimize all your online hotspots (most people miss this completely)
3️⃣ Run my proprietary Testing Protocol with your existing audience
4️⃣ Create a sustainable traffic strategy that fits YOUR business

The Testing Protocol is my secret weapon—it lets you perfect your messaging while generating initial sales to fund your scaling efforts. Your audience becomes both your testers AND your initial investors!

Want me to walk you through my complete post-launch system step-by-step?

Watch the full breakdown on YouTube to get the entire step-by-step strategy!

#funnelstrategy #marketingtips #onlinebusiness #salesfunnel #digitalmarketing #conversionoptimization #funnelhacks
Stop treating your funnel launch as the finish line! After you hit publish is when the REAL work begins.

My “Testing Protocol” strategy has helped client funnels outperform industry standards for years—here’s why:

Instead of leaving your funnel to die after launch, strategically run your existing audience through it in small groups. These “test subjects” (aka your most engaged followers) help you:

 ✅ Optimize message open rates

 ✅ Improve click-through performance

 ✅ Generate initial sales to FUND your paid ads

The best part? Your audience helps perfect your funnel AND gives you the capital to scale it with confidence. No more guessing if your funnel will convert when you start running traffic!

Comment “FUNNELLAUNCH” if you want the full video with ALL 4 strategies for what to do after launching your funnel (hint: most people skip #2 completely!)
What happens after the funnel purchase matters more...

The main goal of your funnel is to make a sale, right? But after you make that sale comes your biggest window of opportunity (my customer multiplication formula) and most people are majorly dropping the ball here ↓

They send the offer and then treat new customers like everyone else on their email list → when they should be treated like anyone but.

Those who do take advantage of this opportunity turn new customers into brand ambassadors, repeat purchases and referrals.

How does this relate back to touchpoints?

This comes back to building your funnel around touchpoints. Looking at data for 2025:

📊 Past customers only need 1–3 touches on average
📊 Warm inbound leads need 5–12 touches
📊 Cold prospects require 20–50 touches

Even though it takes WAY less touchpoints to upsell existing customers, most people hyper focus on bringing in new sales when focusing on your existing customers is a much better way to bring in repeat AND new sales.

What is the delight and invite funnel?

That’s where the delight and invite funnel comes in. It becomes your offer delivery sequence with more delight and invite opportunities woven in.

The main goals of this funnel:

🏆 Incorporate feedback loops to get ahead of challenges your customers experience + be first to hear about wins

🏆 Create assets and campaigns around customer results

🏆 Connect directly with new customers to let them know they’re seen and appreciated

🏆 Incentivize them to share the offer with their audiences and friends

🏆 Invite them to exclusive offers

Here’s the customer multiplication formula this funnel is built upon:

Delight x Invite = Turning Every Happy Client Into 2-3 More

This formula (and the strategies behind it) is one of the things I’m covering in an upcoming workshop about designing a funnel offer that’ll sell in 2025.

Want in? Comment WORKSHOP and I’ll send you the link to sign up for the free workshop on Mar 12th!
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